This guide explains how to prepare a proforma invoice for Saudi Arabia buyers and authorities, including local tax context (VAT) and currency (SAR or USD).
Overview
A proforma invoice in Saudi Arabia is used for quotations, advance payment, and import/export planning. It is not usually a substitute for a final tax invoice unless local rules say otherwise.
Required fields in Saudi Arabia
- Seller and buyer legal names and addresses
- Proforma number, date, and validity
- Line items with description, quantity, unit price, and total
- Currency stated clearly (SAR or USD)
- Tax identifiers where applicable: VAT
- Payment terms and bank details for advances
Tax and compliance notes
Consult a local accountant for VAT/GST registration thresholds and when a tax invoice must be issued after supply. Show estimated tax on the proforma only if helpful for buyer approval.
Local trade practice
Saudi importers often need a proforma invoice to register a shipment with the Saber compliance platform before customs clearance.
Language options
English is widely accepted for cross-border trade. For domestic Saudi Arabia buyers, consider bilingual documents if it speeds internal approval.
Free template
Download the country-ready template below and edit in Word, Excel, or PDF.
Free template download
Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.
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