Searching proforma invoice vs commercial invoice usually means you need the right document at the right stage of a sale — especially for export. This page explains the differences with a clear table and downloadable examples.
Quick summary
A proforma invoice is a pre-sale quotation: it shows what you intend to sell, at what price, and under which terms, but it is not a demand for payment after delivery. A commercial invoice is the formal billing document created when the transaction moves forward — goods shipped or services performed — and it supports payment, accounting, and customs clearance.
Proforma invoice vs commercial invoice — comparison table
| Aspect | Proforma invoice | Commercial invoice |
|---|---|---|
| Purpose | Quote / offer before sale | Bill buyer after shipment or delivery |
| Legal status | Not a tax invoice; not proof of sale | Binding billing document for payment |
| Timing | Before order confirmation or production | At or after shipment / service completion |
| Customs | May support advance approvals; rarely final clearance doc | Primary document for customs valuation |
| Payment | May request advance deposit | Balance due per payment terms |
| Invoice number | Proforma no. (PI-…) | Commercial / tax invoice no. |
| Title on document | “Proforma Invoice” clearly stated | “Commercial Invoice” or “Tax Invoice” |
| Amendments | Easy to revise before order | Should match shipped qty; credit notes if wrong |
What is a proforma invoice?
It is a seller’s good-faith statement of price, description, quantity, and terms so the buyer can approve the deal, open an import license, or arrange advance payment. Learn more in our ultimate guide to proforma invoices.
What is a commercial invoice?
It is the invoice used for international trade clearance and accounts receivable. It must match the shipment (weights, values, HS codes) and align with the packing list and transport documents.
When to use which
- Use a proforma when quoting, negotiating MOQ, showing sample pricing, or requesting advance payment before production.
- Use a commercial invoice when goods leave your warehouse, when the service period ends, or when the buyer’s accounts payable needs an official bill.
- Export workflow: proforma → purchase order → production → commercial invoice + packing list → customs.
Downloadable examples
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