A proforma invoice template saves time and keeps your quotes consistent. Below are ten ready-made proforma invoice formats you can download as HTML, Word-compatible documents, Excel/CSV spreadsheets, or print to proforma invoice PDF.

Each template has a dedicated section on this page (bookmark the URL with #template-classic etc.) so you can link directly to the design you need. For a full explanation of what a proforma invoice is, see our ultimate guide.

Classic proforma invoice template

Traditional bordered layout for general trade.

Preview fields: Seller & buyer details, invoice number, date, line items
HTML Word Excel PDF (print) Google Docs

Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.

Modern proforma invoice template

Clean sans-serif design for tech and services.

Preview fields: Seller & buyer details, invoice number, date, line items
HTML Word Excel PDF (print) Google Docs

Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.

Minimal proforma invoice template

Lightweight single-page format.

Preview fields: Seller & buyer details, invoice number, date, line items
HTML Word Excel PDF (print) Google Docs

Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.

Professional proforma invoice template

Corporate header with logo placeholder.

Preview fields: Seller & buyer details, invoice number, date, line items
HTML Word Excel PDF (print) Google Docs

Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.

Export / Customs proforma invoice template

HS codes, Incoterms, and shipping fields.

Preview fields: Seller & buyer details, invoice number, date, line items — HS code, Incoterms, ports
HTML Word Excel PDF (print) Google Docs

Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.

India GST proforma invoice template

GSTIN, HSN, and Indian tax columns.

Preview fields: Seller & buyer details, invoice number, date, line items — GSTIN, HSN, CGST/SGST
HTML Word Excel PDF (print) Google Docs

Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.

UAE VAT proforma invoice template

TRN and UAE-friendly totals.

Preview fields: Seller & buyer details, invoice number, date, line items — TRN, VAT
HTML Word Excel PDF (print) Google Docs

Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.

Freelancer proforma invoice template

Simple hourly or project billing.

Preview fields: Seller & buyer details, invoice number, date, line items — hourly/project lines
HTML Word Excel PDF (print) Google Docs

Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.

Wholesale proforma invoice template

Bulk quantity and SKU columns.

Preview fields: Seller & buyer details, invoice number, date, line items
HTML Word Excel PDF (print) Google Docs

Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.

Retail proforma invoice template

Retail-friendly line items and discounts.

Preview fields: Seller & buyer details, invoice number, date, line items
HTML Word Excel PDF (print) Google Docs

Open HTML or Word in any editor. For PDF, use Print → Save as PDF in your browser. Import CSV into Excel or Google Sheets.

Create your proforma invoice in minutes

Use our free templates or follow our step-by-step guide — no account required to get started.

Browse templates How to create
What is a proforma invoice? Complete guide How to create Step-by-step Export & customs International trade vs commercial invoice Comparison

Frequently asked questions

Yes. All templates on this page are free to download and customize for business use.

Use Excel or CSV for line-item calculations, Word or HTML for a polished document to email, and PDF when you need a fixed layout for customs or the buyer.

The Export / Customs template includes HS code, Incoterms, and shipping fields. Always verify requirements with your freight forwarder and customs authority.

Download the HTML version, open it in your browser, and use Print → Save as PDF. Most Word processors also export to PDF.

Proforma invoices are quotations; tax may be shown as an estimate. Use our India GST or UAE VAT variants if you need tax columns on the quote.